Village Hall Minutes
Registered Charity No: 304181
Minutes of Meeting
20 October 2010
Present:
| Pat Terry | David Glaze | |
| Sami Samaloussi | Sue Pennington | |
| 1 | Apologies for absence: Pat Cammack Alison and Morad Samaloussi |
| 2 | Minutes of the last meeting (24 June 2010): Agreed and signed |
| 3 | Matters arising: |
| 3.1 Denton Day raised £2143.07 our best ever total. Michael Peach and Sue Bond worked so hard co-ordinating the event and all the hard work paid off for a very successful day. | |
| 4 | Treasurers Report: |
| Current Account: £7447.08 | |
| Reserve Account: £25.75 | |
| National Savings: £20.77 | |
| The summary sheet for the current account includes a cheque paid to the village hall as a donation towards the new playground which has been paid over to the parish council as they are overseeing the work to be carried out ( £1000)
The play Farm Boy raised £1295.50 of which the Heritage Centre received £314 we received £416.50. and the production company £565. |
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| 5 | Any Other Business |
| 5.1 | We now have a new hirer to the Village hall, Pre School sessions run by Sue Pennington. We matched the hire fee that was previously paid to the village school and £1000p.a. is paid quarterly in advance. The pre-school have erected a fence around an area to the side of the hall so the children have an enclosed play area. They have also erected a shed to store equipment on the enclosed land. Sue asked if they could also put down some hard standing with a decked area to include a shelter for mums to sit in whilst supervising children outside. This was agreed but it was pointed out that when functions are held in the hall it may be that this area may be used by smokers in which case a receptacle for cigarette ends should be provided for these to be put in, maybe a sand bucket. Sue was agreeable to this. Sue will contact Dan Cook with regard to the decking. |
| 5.2 | Sue asked if a cabinet for computer work could be stored in the main store room. This was agreed as long as access is left for the bowls cupboard door to be opened. |
| 5.3 | Sue asked if pegs could be put up for the children’s clothes. This was agreed. Some would be put in room that has the meters and the tables in there would be put in the storeroom immediately by the main door. The rest of the pegs could be sited on the wall opposite the gent’s toilets. Sue to organise. |
| 5.4 | It was agreed Sue could use some of the notice boards around the room that were not being used at present. |
| 5.5 | Sue will be putting a larger mat by the fire door which opens out on to the fenced area so mud is not traipsed into the hall. |
| 5.6 | Sue asked if laminated numbers could be put on the side walls outside the hall for the children’s use. This was agreed. |
| 5.7 | Sue asked if a babies changing station was going to be put in the disabled toilet and we advised that Dan Cook was going to look into this as well as put up proper signs for the Ladies and Gents toilets. Sue will speak to him regarding this. |
| 5.8 | Sue was advised to report any breakages or repairs needed within the hall in the first instance to Gill Crane |
| 5.9 | The company that produced the play Farm Boy are doing future events and it was suggested that Alison Samaloussi write to the company with a list of dates that we can accommodate them. It was also suggested we have an evening event next time. |
| 5.10 | Sami will arrange for the chairs that were borrowed from Compton Estates are returned. |
| 5.11 | Some of the dentist patients are using our car park. It was agreed this was difficult to police but David would have a word with the dentist about this. |
| 5.12 | As storage space in our hall is at a premium it was agreed that we would purchase 10 folding round tables to replace the square tables that we have at present. Sue will give David details of information she has on these and Pat gave details of a company called GO-PAK who sell these tables. David will decide the best option. It was also agreed that Sami would approach David Croot to ask about the stackable chairs we borrowed from the school as they would take up a lot less room than the ones we have. |
| 5.13 | The Parish Players will be holding an event in March 2011. It was agreed that the hire of the hall would be under the conditions of previous years a charge for electricity and a donation at a later date. |
| 6.0 | Next meeting The next meeting will be to discuss next years Denton Day. We need to decide on a date and an organising committee. It was agreed we would have the meeting at the Red Lion Denton and we should ask as many people as possible to come along.
The next meeting will Wednesday December 1st 7.30pm |
| 7.0 | Meeting closed at 8.40pm |
Minutes of Meeting 24 June 2010 after AGM
Present:
| Pat Terry | David Glaze | Alison Samaloussi |
| Sami Samaloussi | Lyn Cole | Michael Peach |
| Geoff Tooth | Sue Bond | |
These are the minutes of the meeting following the AGM. |
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| 1 | DENTON DAY |
| Sue Bond has prepared posters for the Fancy Dress Competition and these are to be put around the village and flyers to be given to the children at the Scholl, mums and tots and pre-school. Grendon schools will also be included as we have a contact there.
Muriel Coulson, Betty Eyre and the Vicar to be approached to judge the competition. We need another Marquee people to ask around if anyone has a suitable one. Sue Bond has arranged for a marquee to be used by 5 stall holders. The others are needed for the Beer tent and BBQ The Palm reader to possibly use the Main Store Room. Sam will order Beer and Dec will run the bar with help. David will order the glasses,- Wine glasses and Champagne Flutes. We will sell Champagne and Strawberries plus White and Rose Wine. BBQ- this will be Burgers and Sausages plus salad. Alison will liase with Di Glaze as to amounts ordered last year. Michael will stay with the cars which will be outside the Shoebridge Residence. Dan Cook to contact Fiona ref face painting as agreed at the last meeting. |
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| 3 | Treasurers Report: |
| Current Account: £811.13 | |
| Reserve Account: £25.75 | |
| National Savings: £20.77 | |
| Alison said there was a change of treasurer at the Parish Players and the account has not yet transferred to a new signatory and therefore no donation has been made as yet. She will ask if this could be dealt with ASAP. | |
| 4 | Any Other Business |
| 4.1 | Sue Bond asked if the hall was free any nights for someone who wants to do dancing classes- best to check with Gill. We do not hold insurance for personal liability on a class activity. |
| 4.2 | Pre-School Playgroup wants to use the Village Hall but need to erect a fence around part of the hall first. They are still looking into this but Village Hall has no objections to a fence. |
| 5.0 | Next meeting
Wednesday 7 July 7.00pm Village Hall |
| 6.0 | Meeting closed 8.45pm |
Registered Charity No: 304181
Minutes of Meeting 8th April 2010
Present:
| David Glaze | ||
| Geoff Tooth | ||
| 1 | Apologies for absence: |
| Pat Terry, Sami Samaloussi. | |
| 2 | Minutes of the last meeting (04 March 2010): No Quorum at meeting not signed |
| 3 | Matters arising: |
| 5.4 Geoff Tooth from the bowls club agreed that the bowls mat could go on top of the bowls store cupboard. | |
| Large tables in the hall store cupboard to be moved into the small storeroom. | |
| 4 | Treasurers Report: |
| Current Account: £3355.06 | |
| Reserve Account: £25.19 | |
| National Savings: £20.77 | |
| It is now the year end so the books are with the accountant.
Dan Cooke has now been paid £10000 on A/C. We are awaiting the grant from SNDC of £6875. Outstanding to Dan Cooke is £8734. Once the grant is received and Dan paid, current account will be £1496.06 in credit. The Parish Players have promised a donation of £1000 |
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| 5 | Any Other Business |
| 5.1 | As there was not a quorum at the meeting the previous minutes were not signed. A general discussion was held between David and Geoff. It was agreed that the AGM will be held on 24 June 2010. |
| 5.2 | Denton Day is 17 July and we will need a meeting before then to formalise the activities. We need a representative from the Football Club to attend to discuss the day and Michael Peach to advise on the layout of stalls that are to be there on the day.Alison Samaloussi to speak to Michael regarding a date when he can attend. Then advise the committee. |
| 5.3 | It has been agreed that the hall could do with a deep clean once a month in addition to the duties that Jill Crane carries out. Morad Samaloussi has offered to carry this out at £20 per month. This will include kitchen toilets and hall. |
| 6.0 | Next meeting Not yet arranged |
| 7.0 | Meeting closed |
Denton Village Hall Committee Meeting 19/11/09
Present:
Mohamed Samaloussi. David Glaze. Dan Cook.
Pam Dunn – Parish Players Rep.
Michael Peach
Allison Samaloussi
1. Apologies: P.Terry. O.Samaloussi. S. Bond
- 2. Minutes of the last meeting ( 21 October 2009) – agreed and signed
- 3. Matters arising:
3.1. The ladder needs to be fixed to the wall with a bracket, with something in front of it to stop children climbing up it. Dan Cook agreed to look into this.
3.2. Denton Day: There are many people willing to help with this event, but we need someone to co-ordinate it. Thanks to Michael Peach, who has offered to do this. It was suggested that he should contact Betty Eyre, who will be able to pass on information, guidance and contacts.
3.3 Building work: David explained that £2500 will have to be transferred from the Current Account to the building fund for the proposed work on the kitchen and
toilets to be carried out. Dan Cook plans to start work in about 3 weeks and will liaise with David. Dan said he will talk to the Doctor’s surgery about the fencing
that will need to be erected.
As VAT increases to 17.5% on 01/01/10, it was suggested that the kitchen units should be bought, or at least the price agreed before this date. Some parts of
the work, relating to the disabled toilet, will be VAT exempt.
Dan said that he has prices for 2 different types of kitchen units and would like the Committee to have a look at them to decide which would be preferred. It
was suggested that Betty Eyre could be asked to look at them, as she was previously involved with looking into this, with some other female members of
the committee.
The kitchen floor needs to be measured and an estimate obtained for purchasing and fitting the flooring.
David pointed out that at least one toilet must always be usable during the building work; Dan said this would not be a problem.
- 4. Treasurers report:
Current Account: £6498.29
Reserve Account: £8523.11
National Savings: £569.26
5. Any other business:
5.1: Dan asked if the Committee would like his pool table. It could be kept in the upstairs area. The only problem could be with the weight.
5.2: A trampoline has been given to the Village Hall; it is stored upstairs and can be used at fundraising events.
5.3 Insurance: This is due for renewal on 01/12/09. The renewal quote from AON was £1187.40. David has found an alternative quote for £721.42 from Allied
Westminster; it is special Village Hall cover and David proposed that we take this cover as it represents a considerable saving. This was agreed.
5.4 Grass cutting: The final cut for this year has been done and paid for.
5.5 Sam mentioned that Cyril from the Bowls Club had told him that they had been undercharged. David said he can only send invoices for the time booked, but that clubs always pay the extra money if they use the Hall for longer than originally booked. Equally, clubs must return unused Electricity cards or they will be charged for them.
5.6 Drains: As yet, no invoice has been received from the man who looked into the drain with a camera; his conclusion was that it is probably Anglian Water’s
responsibility and he should send a disc to show the inside of the drain. It was decide that nothing further needs to be done for the time being.
5.6 The Parish Players have booked dates for their next Pantomime – February 25th - 28th February 2010.
- 6. Date of next meeting: Thursday 21st January 2010, 7.00pm.
7. The meeting closed at 8.10pm